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How to Synchronize SharePoint 2013 Lists with Outlook 2013

By Brian Posey, SearchExchange.TechTarget.com

SharePoint 2013 provides templates that let users create a number of different types of Sharepoint 2013 lists. Although not obvious, Outlook 2013 offers built-in support for various SharePoint list types. This allows administrators to configure Outlook so that users can access various types of SharePoint data directly through the Outlook client. This tip details how.

Note: Similar integration can be achieved through Outlook 2010 and SharePoint 2010 as well, though the techniques are a bit different.

Synchronize a SharePoint 2013 contact list with Outlook 2013

To begin, open Internet Explorer and log into your SharePoint site. Next, navigate to the contacts list you want to make available through Outlook 2013. You'll see that there is a series of tabs (Browse, Items, List) located in the upper-left corner of the interface. Click the List tab.

You'll now see the SharePoint 2013 ribbon. Click the Connect to Outlook icon and you'll see a prompt that asks if you want to allow the website to open a program on your computer. Click Allow.

When Outlook 2013 opens, you'll see a prompt asking if you want to connect the SharePoint Contacts list to Outlook. Click Yes. When you do, the SharePoint Contacts list will be added to Outlook.

Synchronize a SharePoint 2013 task list with Outlook 2013

Synchronizing a SharePoint task list is very similar to the process described above. Once again, open Internet Explorer to begin. Next, navigate to the SharePoint 2013 task list you'd like to synchronize. Click the List tab, then click the Connect to Outlook icon.

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